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Spring CUE 2019 Conference

March 14-16, 2019

Palm Springs Convention Center

Palm Springs, CA

Exhibitor Move-In:

March 13th, 8 am – 4 pm

March 14th, 8 am – 9:30 am

Exhibitor Hall Hours:

Thursday: 11 am – 5 pm

Friday: 8 am – 3:30 pm

Saturday: 8 am – 12:30 pm

Exhibitor Move-Out:

March 16th, 2019

12:30 pm – 5 pm

Important Dates:

  • End of Sales: February 4th, 2019

  • Assets, session information, COI due: February 4th, 2019

  • Exhibitor Registration by: February 11th, 2019

Choose from any of the six packages being offered!

Tier 1 Sponsorship - $10,000

Tier 1 – Spring CUE 2019 – Palm Springs – $10,000 Tier 1 conference sponsorship recognition with the following optional items:   

  • 2 – 10 x 10 booth space  ($3000 Value)
    • Wireless Internet included
    • 8 badges to Spring CUE ($2400)
    • SMS Messaging Ad in Bright Guest Member Engagement, 2 cards over 2 days (Text to mobile device) ($1500 Value)
    • Two invitations to the President’s Reception ($500 Value)
    • OnCUE Blog Post 1-month prior to the conference ($1000 Value) From a classroom teacher using your product point of view
    • Facebook Live Interview from your booth in the exhibit hall ($500 Value)
    • Option to host a “Happy Hour” type event at one of the conference venues, hosted and paid by the sponsor ($2000 Value)
    • Recognition in online (Sched) program ($750 Value)
    • Recognition on website ($500 Value)
    • Recognition in on-site signage ($750 Value)

Tier 2 Sponsorship - $8,000

Tier 2 – Spring CUE 2019 – Palm Springs – $8,000 Tier 2 conference sponsorship recognition with the following optional benefits:

  • 2 – 10 x 10 booth space ($3000 Value)
    • Wireless Internet included
    • 8 badges to Spring CUE ($2400)
    • SMS Messaging Ad in Bright Guest Member Engagement 1 card, 1 day (Text to mobile device) ($1500 Value)
    • OnCUE Blog Post 1-month prior to the conference ($1000 Value)From a classroom teacher using your product point of view
    • Recognition in online (Sched) program ($750 Value)
    • Recognition on website ($500 Value)
    • Recognition in on-site signage ($750 Value)

Tier 3 Sponsorship - $6,000

Tier 3 – Spring CUE 2019 – Palm Springs – $6,000 Tier 3 conference sponsorship recognition with the following optional benefits:

  • 10 x10 booth space ($1500 Value)
    • Wireless Internet included
    • 8 Badges to Spring CUE ($2400)
    • OnCUE Blog Post 1-month prior to the conference ($1000 Value) From a classroom teacher using your product point of view
    • Recognition in online (Sched) program ($750 Value)
    • Recognition on website ($500 Value)
    • Recognition in on-site signage ($750 Value)

Tier 4 Sponsorship - $4,500

Tier 4 – Spring CUE 2019 – Palm Springs – $4,500 Tier 4 conference sponsorship recognition with the following optional benefits:

  • 10 x 10 booth space ($1500 Value)
    • Wireless Internet included
    • 4 Badges to Spring CUE ($1200)
    • Recognition in online (Sched) program ($750 Value)
    • Recognition on website ($500 Value)
    • Recognition in on-site signage  ($750 Value)

Tier 5 Sponsorship - $1,899

Tier 5  (Booth Only) – Spring CUE 2019 – Palm Springs – $1899 

  • 10 x 10 booth space ($1500 Value)
    • Wireless Internet included
    • 2 Badges to Spring CUE ($600+)
    • Recognition in online (Sched) program ($750 Value)

Tier 6 Sponsorship - $1,699

Tier 6 (Booth Only) – Spring CUE 2019 – Palm Springs – $1699  

  • 8 x 10 booth space (Limited to one booth) ($1200 Value)
    • Wireless Internet included
    • 2 Badges to Spring CUE ($600+)
    • Recognition in online (Sched) program ($750 Value)

Optional Add-on Items

Available after selection of a Tiered Sponsorship Package

Extra Booth Space

Extra Premium Booth (10×10) 

  • Tier One & Two Only
  • $1999

Extra Aisle/Corner Booth (10×10) 

  • $1899

Extra Standard Booth (10×10)

  • $1699

Rooms, Sessions, & Workshops

Corporate Rooms (SOLD OUT)

  • Thursday – $1400
  • Friday/Saturday – $2650

Corporate Sessions (SOLD OUT)

  • One-Hour Session – $750
    • (Theater Style Seating)

Corporate Workshops (SOLD OUT)

  • Two-Hour Session – $1400
    • (Classroom Style Seating)

Playground Space (Limited Availablity) 

  • 10 x 10 space – $2000

Advertisements

Conference Badge

  • $700

More coming soon…

Wired Internet

Bandwidth Options Available

  • 1 Mbps Wired – $449
  • 4 Mbps Wired – $549

Spring CUE will have a Steampunk and AR/VR Playground!

Do you have a product that you think will be a good fit for the playgrounds?

Apply through our online portal.

If selected, you will be able to purchase space in either of the playgrounds.

Lead retrieval will be available at Spring CUE 2019 this year.

Make sure you take advantage of this service as pre and post email lists will not be available for Spring CUE 2019. Click here for more info.

Jason Seliskar

Director of Affiliate Engagement

All General Exhibitor Questions

jseliskar@cue.org | 925-359-9099

Questions? We can help…

Kayla Jones

Program Coordinator

Exhibitor Sessions Submissions Questions

kjones@cue.org | 925-478-5548

Merrie Lee John

Business Office Manager

W9, COI or other Business Questions

mjohns@cue.org | 925-478-3462

Jasmine Salazar

Total Expo

Exhibitor Kit Questions

jasmine@totalexpo.com

Sample Documents and important links

Spring CUE Demographics

Expected Attendance

%

Teachers

%

Administrators / IT / Directors

%

TOSA / Instructional Coaches

1stSales is bringing both a new app and scanners to the show this year. Compare and order here.

The app (one $400 fee to use on all your phones) requires no internet, lets you view/edit/annotate/qualify/dictate and view/export your leads at any time during the show, forward leads to co-workers, and visit the organization’s website and social media accounts.

The scanner ($325 for first scanner, $100 per additional) requires no power or internet, supports unlimited lead qualifying and annotation. View/export leads 2-3 hours after the show.

MEDIA RELEASE

Attendee grants permission to CUE, Inc. to utilize attendee’s image or likeness in any still photography, any live or recorded video display or other transmission or reproduction (including audio) in whole or in part of the Event for any purpose.

PURCHASE ORDER PAYMENTS (EXHIBITORS)

The PO Option reserves your order for 10 business days. If payment is not received within 10 business days, CUE reserves the right to remove your order. In the event it is necessary to commence collection proceedings buyer shall pay all collection costs incurred, including reasonable attorney’s fees.

CANCELLATION AND CHANGE REQUEST POLICY (EXHIBITORS)

All sales are final and non-refundable. If your organization needs to change the name of a registered participant, submit a written request via the Change Request Form to CUE within 30 calendar days of the event start date.

  • Paid registration for a single event may be transferable from one person to another person.
  • All changes will incur a $25 administrative processing fee which will result in a balance due.
  • Account balances must be paid in full 14 days prior to the event start date in order to complete the requested transfer.
Exhibit Space Size & Fees

 

Standard, Aisle/Corner, Premium booths are 10’ x 10’, the cost is based on location within the hall. Booth space is assigned on a first-come, first-serve basis. No booth space will be held without full payment. Booths on outer walls of exhibit floor are 8×10 in size.

California Reseller’s License

No exhibitor will be permitted to sell merchandise in the Exhibit Hall unless the company has submitted a California Reseller’s Permit number to CUE, Inc. To obtain a permit for the CUE Conference, visit the CA State Board of Equalization or  call (760) 346-8096 (California) and (916) 227-6600 (out of state). Permits must be provided to CUE via the online registration portal by February 4, 2019.

Installation & Dismantling

Exhibitor Set Up Hours: Wednesday, March 13, 8:00 am – 4:00 pm; Thursday, March 14, 8:00 – 9:30 am

TENTATIVE SCHEDULE: Booth setup must be completed prior to 9:30 am on Thursday, March 14. Break-down will start on Saturday, March 16, at 12:00 pm. Exhibitors who wish to unload hand-carriable materials from their vehicles should check directly with Total Expo regarding union regulations. Specific questions related to union labor for booth set-up and dismantling may be directed to Exhibitor Services at TotalExpo, (310) 320-4203 or csr@totalexpo. com. CUE, Inc. cannot intercede in union matters. Any space not claimed and occupied by 9:30 am, Thursday, March 14, may be reassigned without refund. The exhibitor expressly agrees not to dismantle his or her exhibit or to do any packing before the closing of the exhibits at 12:00 pm Saturday, March 16. Exhibitors in violation of these rules will be fined $500 and not be allowed to exhibit at future CUE Conferences until fee is paid.

Operation Restrictions

  • All giveaways, promotions, contests and events must be approved by CUE, Inc. 60 days prior to the Conference.
  • Any booth display or sign that exceeds 8’ in height must be approved by CUE, Inc. 60 days prior to the Conference.
  • Distribution of promotional material and solicitation of business may be made only within the booth assigned to the exhibitor.
  • Vendors requiring hanging signs or banners must contact Total Expo prior to the conference to make special arrangements.

 

 

  1. Purpose of Exhibit.

The Spring CUE 2019 Conference is one of the top National Shows and currently the largest Educational Technology Conference in the West Coast. The Exhibition staged in conjunction with the Conference sessions is a vital element of this educational process. Selling, price posting and order taking will be permitted on the floor during posted exhibit hours.

  1. Assignment of Exhibit Space.

Exhibit Management shall assign space to the Exhibitor for the period of the Exhibit in priority order based on acceptance of Terms and Conditions through our online portal and full payment. Such assignment is made for the period of this Exhibit only and does not imply that the same or similar space be held or offered for future exhibits. Every effort will be made to respect the Exhibitor’s space choices whenever possible, but Exhibit Management decisions will be final. Exhibit Management reserves the right to transfer assignments when such action is deemed to be in the best interest of the total Exhibition. Furthermore, Exhibit Management reserves the right to withdraw its acceptance of these terms and conditions if it determines in its sole discretion that the Exhibitor is not eligible to participate or the Exhibitor’s products or services are not eligible to be displayed in this Exhibit.

  1. Rental of Space and its Use.

Standard, Corner/Aisle and Priority booth rental includes the following exhibit equipment: 8’ high back wall, 36” high side rails, plus a sign featuring the Exhibitor’s company name, 6’ draped table, and 2 side chairs. Twenty-four-hour general security is provided. Selection of booth space is on a first-come, first-serve basis.

  1. Subletting of Space.

The Exhibitor shall not assign, sublet, or apportion the whole or any part of the space assigned or have representatives, equipment, or materials from firms other than his or her own in the Exhibit Space without written consent of the Exhibit Management. Only one company shall be considered as the Exhibitor; any other company or unity in the Exhibit space shall be considered a subsidiary or affiliate.

  1. Installation and Dismantling.

The Exhibitor explicitly agrees that in the event he or she fails to install his or her products in assigned Exhibit Space or fails to remit payment for required space rental at time specified, Exhibit Management shall have the right to take possession of said space and lease same or any part thereof to such parties and upon such terms and conditions as it may deem proper. In addition, the Exhibitor shall not dismantle or otherwise interfere with the orderly conduct and display of the Exhibits until the Exhibit Floor is finally closed to the Conference attendees. Any space not claimed and occupied by 9:30 am, Thursday, March 14, 2019, may be reassigned without a refund. Exhibitors who dismantle their exhibit prior to 12:00 pm Saturday, March 16, 2019 will be fined $500 and will not be allowed to exhibit at any future CUE Conferences until fee is paid.

  1. Fire and Safety Regulations.

Exhibitor shall not pack merchandise in paper, straw, excelsior, or any other readily inflammable material. All cartons stored in the Exhibit building shall be emptied of contents. Exhibitor shall use no inflammable decoration or covering for display fixture, and all fabrics or other material used for decoration or covering shall be flameproof. If required by local law or ordinances, Exhibitor shall have on hand in its Exhibit Space a notarized affidavit establishing that its display materials have been treated during the last year by an approved chemical. All wiring devices and sockets shall be in good condition and meet the requirements of local law.

  1. Union Labor.

If required by local ordinances, Exhibitor must comply with all union regulations applicable to installation, dismantling, and display of the Exhibits. If you have specific questions relating to Union Labor please contact the Decorating Company.

  1. Exhibitor Conduct.

Exhibitor and its representatives shall not congregate or solicit trade in the aisles. The proper written consent of Exhibit Management is required for the employment or use of any live model, demonstrator, solicitor, or device for the mechanical reproduction of sound. Such employment or use shall be confined to the Exhibit Space. Exhibit Management, in its sole and absolute discretion, may withdraw its consent at any time, in which event Exhibitor shall terminate such activity immediately. All promotional plans must be submitted to Exhibit Management for approval. Distribution of pamphlets, brochures, or any advertising matter must be confined to the Exhibit Space. Exhibitor shall refrain from any action that will distract attendees from attendance at the Exhibit during open hours. Exhibitor shall not lead attendees from one Exhibit Space to another or to elevators or escalators. Exhibitors or any of their representatives shall not conduct themselves in a manner offensive to standards of decency or good taste.

  1. Film, Sound Devices, and Lighting.

If moving pictures, loud speakers, or sound devices are used, the Exhibitor agrees to comply with the union requirements for the operation of the equipment. Equipment will be permitted only if tuned to conversational level and is not objectionable to neighboring Exhibitors. Operating equipment that emits excessive noise must be run intermittently for specific demonstrations only. The Exhibit Management reserves the right to restrict the use of glaring lights or objectionable lighting effects.

  1. Contractor Services and Information.

Where an Official Contractor has been designated to perform services for an Exhibitor — such as the rental of furniture, set-up of Exhibits, electrical work, plumbing, labor, or any other service — no Exhibitor or representative shall contract for such services with other than the said Official Contractor unless permission has been secured in writing in advance from the Exhibit Management. Exhibit Management assumes no responsibility or liability for any of the services performed or materials delivered by the contractors.

  1. Storage.

Exhibitor will not be permitted to store packing crates and boxes in the booth or the Exhibit Hall during the Exhibition, but these, when properly marked, will be stored and returned to the booth by Service Contractors. It is the Exhibitor’s responsibility to mark and identify all crates and boxes. Crates and boxes not properly labeled may be destroyed. No trunks, cases or packing material shall be brought into or out of the Exhibit Space during Exhibit Hours.

  1. Photographs.

No photographs shall be taken without the prior consent of Exhibit Management or the Exhibitors involved.

  1. Copyright Policy

The copyright laws require the payment of a user fee before any performance of copyrighted work (such as music or literature) is used. Exhibitors are responsible for procuring permission to use any copyrighted work that is performed, broadcast, or displayed by such exhibitors during the exposition.

  1. Release of Responsibility Clause.

Exhibitor agrees to observe and abide by the foregoing Terms, Conditions, and Rules and by such additional Terms, Conditions, and Rules made by Exhibit Management from time to time for the efficient or safe operation of the Exhibit, including, but not limited to, those contained in these terms and conditions. There is no other agreement or warranty between the Exhibitor and Exhibit Management except as set forth in this document. The Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arriving out of injury or damage to the Exhibitor’s displays, equipment, and other property brought upon the premises of the Convention Center and shall indemnify and hold harmless the Convention Center and CUE, Inc., servants, and employees of any and all losses, damages, and claims.

CUE, Inc. and their respective officers, employees, and agents assume no responsibility whatsoever for any property, equipment or software sent to, installed in, shipped from, or otherwise in the custody of CUE, Inc. or its agents, or the Convention Center, and is hereby expressly relieved and discharged from any and all liabilities for any loss, injury, or damage which may be sustained for any reason.

  1. Cancellation or Termination of Exhibit.

If because of war, fire, strike, Exhibit Facility construction or renovation project, government regulation, public catastrophe, act of God, or the public enemy, or other cause beyond the control of Exhibit Management, the Exhibition or any part thereof is prevented from being held, is cancelled by Exhibit Management or Exhibit Space becomes unavailable, Exhibit Management’s sole discretion shall determine and refund to the Exhibitor its proportionate share of the balance of the aggregate Exhibit fees received which remains after deducting expenses incurred by Exhibit Management and reasonable compensation to Exhibit Management. In no case shall the amount of refund to Exhibitor exceed the amount of the Exhibit fee paid.

  1. Exhibitor Cancellation.

All purchases are final and non-refundable.

  1. Agreement of Terms, Conditions & Rules.

Exhibitor agrees to observe and abide by the foregoing Terms, Conditions, and Rules and by such Additional Terms, Conditions, and Rules made by Exhibit Management from time to time for the efficient or safe operation of the Exhibit, including, but not limited to, those contained in these terms and conditions.  In addition to Exhibit Management’s right to close an Exhibit and withdraw its acceptance of these terms and conditions, Exhibit Management in its sole judgment may refuse to consider for participation in future Exhibits an Exhibitor who violates or fails to abide by all such Terms, Conditions, and Rules. There is no other agreement or warranty between the Exhibitor and Exhibit Management except as set forth in this document. The rights of Exhibit Management under these terms and conditions shall not be deemed waived except as specifically stated in writing and signed by an authorized representative of Exhibit Management.